Memorandum No. PAEP 17-03: Guidelines for the Professional Development Grant (PDG)

| Written by MPRO_admin

Upon recommendation of University President Alfredo E. Pascual, the UP Board of Regents at its 1323rd meeting held on 16 December 2016 approved the one-time Professional Development Grant (PDG) of TWENTY-FIVE THOUSAND PESOS (Php 25,000) per qualified employee of the University.

This grant is in recognition of the collective effort of the UP faculty and staff in achieving the mandates of the University under the UP Charter of 2008 (RA 9500) and in maintaining its status as the top university in the country and a leader in various areas of specialization in Asia.

In appreciation of such effort and to further the capacity of the organization to achieve its goals, the PDG was endorsed by both the All UP Academic Employees Union (AUPAEU) and the All UP Workers Union (AUPWU).

Payment of the PDG shall be made not earlier than 15 January 2017 (Sunday). It is understood that the PDG shall be subject to refund by the employee recipients if the same would later be found not in order by concerned competent authority.

Please exercise due diligence in complying with the following guidelines for the release of the PDG:

  1. Coverage and amount

1.1 All regular, full-time or part-time, UP contractual and casual faculty members, administrative staff and Research, Extension and Professional Staff (REPS) whose salaries are funded by the annual General Appropriations Act (GAA), with employer-employee relations with the University.

1.2 Full-time employees. Full-time employees who are expected to have rendered at least four (4) months of service to the University as of 31 December 2016, shall be granted the full amount (Php 25,000) per employee.

1.3 Employees in the following circumstances shall receive a proportional amount as indicated in Table 7.

1.3.1 Employees on approved leave without pay, who reported back to work, and expected to have served for at least (1) month as of 31 December 2016;

1.3.2 Newly hired employees. Employees hired in 2016 and expected to have served for at least one (1) month as of 31 December 2016;

1.3.3 Recently separated employees. Those who have or shall have rendered active service and separated from the University due to retirement or resignation or death from 1 January 2016 to 31 December 2016;


Table 1. Proportional amounts based on months of service

1 month but less than 2 months 25% PHP 6,250
2 months but less than 3 months 50% PHP 12,500
3 months but less than 4 months 75% PHP 18,750
4 months and above 100% PHP 25,000


1.3.4 Part-time employees in service from 1 January 2016 to 31 December 2016 shall receive half the amount in Table 7, in proportion to their workload, or months of service;


  1. Source of funds

The PDG shall be funded from revenues from income-generating projects of the UP System administration, and/or concerned Constituent Universities (CUs) and units, based on the following funding estimates.

CU/Unit Faculty REPS Admin Total headcount Professional Staff Dev’t Grant (PDG) Php 25,000 each faculty and staff
Baguio 128 9 70 207 5,175,000
Cebu 107 9 64 180 4,500,000
Diliman 1,494 427 1,311 3,232 80,800,000
Los Baños 996 454 1,299 2,749 68,725,000
Manila 605 104 452 1,161 29,025,000
Mindanao 94 14 60 168 4,200,000
Open U 33 18 67 118 2,950,000
Visayas 343 48 432 823 20,575,000
PGH 101 3,517 3,618 90,450,000
System 2 15 193 210 5,520,000
Total 3,802 1,199 7,465 12,466 311,650,000

Source of headcounts: CU HRDO reports as of 30 June 2016


  1. Exclusions

The following employees are not entitled to the PDG:

3.1 Under preventive suspension;

3.2 Formally charged with administrative and/or criminal cases, in relation to acts or omissions in connection with their official duties and functions and found guilty and/or meted penalties in 2016 except when the penalty is a mere reprimand;

3.3 Absent without official leave (AWOL) as of 31 December 2016;

3.4 Lecturers; visiting, affiliate and adjunct faculty and researchers; professors emeriti; clinical faculty; preceptors and/or equivalent titles; student and graduate assistants (SAGAs); teaching fellows / assistants (TF/TAs); apprentices; non-government workers (NGWs); appointments under Contracts of Service (COS); including those paid on piecework basis; and others whose remuneration are not charged to the budget allocation for Personal Services in the UP budget under the GAA FY2016; and similar personnel with no employer-employee relations with the University.